Senior Legal Secretary - Residential Property
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
We are seeking a Senior Legal Secretary to join our Residential Property (Conveyancing) team in Guildford.
We are different - although a Top 250 Law firm, we strive to be 'Human First' in everything we do. This means we truly care about our teams as well as our clients. You’ll find a Career with Moore Barlow rewarding with plenty of opportunity for personal growth and development.
Our property team delivers services to our Clients for residential property transactions. Our secretarial teams are involved in the end-to-end conveyancing process rather than just part of the transaction. This allows us to provide a more responsive service to our Clients, ensuring multiple members of the team have the expertise to deliver outstanding service, with knowledge and care. For our Senior Legal Secretarial teams, this means the role provides a genuine opportunity for further personal development and being involved in a much broader/more rewarding role.
You’ll work in a small secretarial team, supporting up to three of our solicitors and lawyers. Your main responsibility will be to provide comprehensive legal secretarial and administrative support throughout the conveyancing process. This will involve interaction with both internal colleagues and our clients. Whilst the role is fast paced, you’ll find Moore Barlow a really supportive firm working with colleagues that take a genuine interest in you.
Day to Day:
- You will administer files to include opening, closing, archiving and retrieval to ensure that teams are able to respond to legal queries
- You’ll ensure that information is recorded in our Practice Management system so that we can deliver outstanding service to our Clients
- Prepare pre completion bundles for client completion
- Handling pre and post completion documentation, paperwork and registrations
- Drafting of letters, documents, and forms
- Printing of contracts and letters pertaining to the sale or purchase of a property
- Digitising signed contracts and other documents
- Being a point of contact and able to answer queries on behalf of Clients and Colleagues
- Providing a great Client experience, assisting with providing clients with updates/progress on their cases
- Assisting in the invoicing process
- Assisting with time recording to ensure that all work is accurately captured and understood (and billed).
What we look for:
Our Legal Secretaries are critical to helping us deliver excellent Client service. We look for friendly and confident problem solvers who have the following attributes:
- A genuine interest in residential property
- Previous legal secretarial experience gained within residential property (conveyancing). Candidates with experience only at post-exchange will also be considered as we provide excellent training
- Experience supporting multiple solicitors/lawyers
- Brilliant communication skills (both written and verbal)
- Ability to absorb information quickly. We provide our teams with the autonomy to make great decisions in order to solve problems and/or progress matters in a way that exceeds Client expectations.
- Accurate typing speed of ideally 60+ words per minute.
- Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other systems such as case management.
We are a fun and enthusiastic team, driven by the desire to provide outstanding Client service. If you have the above skills and are seeking to join a friendly team, then we would strongly encourage you to apply.
Who we are
We are Moore Barlow, a top regional career law firm with a simple mission – to make a difference.
We support our clients and the communities we help through providing outstanding legal services with empathy and expertise. A full service law firm, we support these core client groups: Individuals & Families, Entrepreneurial Businesses & Organisations and Personal/Catastrophic Injury & Medical Negligence.
We are passionate about making a difference to our people, their careers and care deeply about their experience at work. Moore Barlow aims to be recognised as the best career law firm to work for. This means that we care as much about your career as you do. So whether you join us early in your career, in one of our outstanding business support functions or are continuing an already rich career in law, you’ll find Moore Barlow a great place to further build your experience.
With numerous top-tier rankings in law, exceptional quality of work and named a Times Top 100 best law firm to work for, we have big plans. We are seeking passionate, human-focused individuals like you as we continue to grow. With over 450 dedicated professionals including 70 Partners and 272 Lawyers, Moore Barlow offers substantial opportunity for further advancement and personal development.
What we can offer
Our culture is open, diverse and inclusive and we look for likeminded individuals who recognise that it’s this individuality that allows us to be truly different to other firms. Everything we do is underpinned by the Moore Barlow Way, which is a set of values and principles to ensure consistency of experience no matter which team you work within.
As a true career firm, we seek to reward the great work our people undertake with continued personal development opportunities. We have big plans for growth, and we see that this creates extensive opportunity for our people as we move towards our long-term ambitions.
In most of our roles, we are also open to supporting hybrid, flexible working and different work patterns. What you do outside of work is as important as your time inside of work – and we want to strike the right balance for both the individual and the firm.
We also offer great benefits including 28 days’ annual leave, private medical insurance, income protection, life assurance, firmwide bonus scheme and a generous pension scheme.
If you’re seeking to join a firm that seeks to provide a personal and highly engaging place to work – we are confident that you’ll find this at Moore Barlow.
Our values
Human
first
Stronger
together
Lead the
way
Make it
happen
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