Office Services Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
Moore Barlow is seeking an Office Services Assistant (Facilities Assistant) to join our team in Chandlers Ford (near Southampton).
We are a law firm with a busy but friendly office. We have an on site restaurant for our team members to collaborate, along with meeting/events spaces and an open plan office split across two floors.
About Moore Barlow:
Formed via a merger in 2020, Moore Barlow is a leading law firm, and we aim to be the best law firm to work for regionally. We are a career firm, providing access to high quality work, long-term career opportunities and an environment built on the premise of being ‘human first’. We are featured in The Times’ Best Law Firms 2024 list, and consistently achieve recognition for the quality of our services in the Legal 500 and Chambers & Partners.
We are now 450 people, including 280 lawyers and 58 Partners, with offices across the South-East and London.
About the role:
Our Office Services Assistants work within our facilities team and provide day to day support in areas such as reception, post-room activities, general administration for our lawyers and other team members, facilities administration (such as ensuring our buildings operate safely through regular H&S checks and that maintenance tasks are reported to contractors) and much more.
You will work as part of a small team, and duties are divided on a rota basis. This means that your tasks will change throughout the day, offering variety and a genuine opportunity to develop new skills. The role includes the following key duties:
- Front of House (answering telephone calls and meeting/greeting visitors),
- Post Room activities (receiving parcels, sending post),
- Fire Health and Safety records management,
- Archiving and maintaining office records (such as checking in and out of documents from our archives),
- Helping with office moves,
- Meeting room setup,
- Scanning/photocopying and providing general support to our teams.
If you’re a ‘people person’, this role will be ideal for you as it involves lots of interaction with colleagues and clients as well as being 'on the move' more often than being at a desk. Whilst previous experience in a similar role would be an advantage, we can offer great support to help you with developing new skills as well as the opportunity for further advancement. As such, this role would suit an individual who is looking for their first role, or someone with some previous experience gained either in administration, reception or a role involving lots of interaction with people. If you have the energy and enthusiasm to learn, we would love to hear from you.
What we look for:
- Previous office administration/Receptionist experience, or a role in customer service involving interaction with people face to face, by phone and/or in writing would be an an advantage.
- Candidates keen to learn new skills will also be encouraged to apply.
- Great communication skills both verbal and written
- Comfortable in the use of Microsoft packages – Excel, Word, Outlook (to a basic level), Microsot Teams etc.
We offer a fun, fast-paced and engaging office environment. If you have the above experience, we would strongly encourage you to apply.
Who we are
We are Moore Barlow, a top regional career law firm with a simple mission – to make a difference.
We support our clients and the communities we help through providing outstanding legal services with empathy and expertise. A full service law firm, we support these core client groups: Individuals & Families, Entrepreneurial Businesses & Organisations and Personal/Catastrophic Injury & Medical Negligence.
We are passionate about making a difference to our people, their careers and care deeply about their experience at work. Moore Barlow aims to be recognised as the best career law firm to work for. This means that we care as much about your career as you do. So whether you join us early in your career, in one of our outstanding business support functions or are continuing an already rich career in law, you’ll find Moore Barlow a great place to further build your experience.
With numerous top-tier rankings in law, exceptional quality of work and named a Times Top 100 best law firm to work for, we have big plans. We are seeking passionate, human-focused individuals like you as we continue to grow. With over 450 dedicated professionals including 70 Partners and 272 Lawyers, Moore Barlow offers substantial opportunity for further advancement and personal development.
What we can offer
Our culture is open, diverse and inclusive and we look for likeminded individuals who recognise that it’s this individuality that allows us to be truly different to other firms. Everything we do is underpinned by the Moore Barlow Way, which is a set of values and principles to ensure consistency of experience no matter which team you work within.
As a true career firm, we seek to reward the great work our people undertake with continued personal development opportunities. We have big plans for growth, and we see that this creates extensive opportunity for our people as we move towards our long-term ambitions.
In most of our roles, we are also open to supporting hybrid, flexible working and different work patterns. What you do outside of work is as important as your time inside of work – and we want to strike the right balance for both the individual and the firm.
We also offer great benefits including 28 days’ annual leave, private medical insurance, income protection, life assurance, firmwide bonus scheme and a generous pension scheme.
If you’re seeking to join a firm that seeks to provide a personal and highly engaging place to work – we are confident that you’ll find this at Moore Barlow.
Our values
Human
first
Stronger
together
Lead the
way
Make it
happen
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