Legal Secretary
This is a Permanent, Part Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
We are seeking a part-time Legal Secretary to join our 'Business and Organisations' team - supporting our lawyers across the division in areas that include Employment, Company and Commercial.
The role is based from our modern offices in Chandlers Ford (near Southampton), which offers great open plan working and an on-site staff restaurant/coffee shop.
The role is offered on a 21 hour per week basis (reference to a 35 hour per week full-time equivalent). We are ideally seeking an individual 5 days per week, and consequently the role might suit an individual seeking shorter working days or 'school hours' to fit around other commitments. We are flexible regarding the exact working pattern, so an earlier start or a later finish or 'school hours' can be considered.
This is an opportunity working as part of a small team comprised of several administrative assistants, and a small number of legal secretaries. This team provides comprehensive support to our solicitors, partners and Clients. The team structure allows people to build long-lasting and strong working relationships with their colleagues, and enables good support for each of the team to ensure an even distribution of workload.
This is a varied role and as such, you'll be involved in helping the team achieve excellent outcomes for our Clients through:
- File management - assisting the administrators in the proper opening and closing Client accounts and assisting with the necessary legal checks including AML (anti-money laundering). Collating and retaining accurate records and logs of Client information.
- Document drafting - creation of letters from written or audio notes/dictation, ensuring accurately typed and formatted to a high standard
- Client communication - assisting Clients directly by phone, in writing by post and email
- Diary management - supporting ensuring that client and internal team members diaries are organized and up to date
- Accounts - assisting with the timely billing of clients, in conjunction with our finance team
- Marketing - being directly involved in the set up of marketing campaigns in conjunction with the marketing team, including events and other marketing related activities
- General administration - helping with general administration and assisting our teams deliver outstanding client service
Why join us?
We are trying to create the best regional law firm to work for. We are a career firm, and care as much about your career as you do. We offer excellent opportunities for personal development and this role offers the breadth of activity to really help individuals to learn new skills.
What we Look For
We are seeking an individual with previous secretarial experience gained in a law firm. You'll have great communication skills, strong attention to detail and an eagerness to help others. You'll have experience of working with dictation tools, case management software and be familiar with legal working practices.
We are a friendly team, and look for people who enjoy working with others. You'll have great attention to detail, good Microsoft Outlook and Word skills, and enjoy client communication (by both phone and email).
If you have this experience and are seeking to join a growing, fun and professional law firm - we'd strongly encourage you to apply.
Who we are
We are Moore Barlow, a top regional career law firm with a simple mission – to make a difference.
We support our clients and the communities we help through providing outstanding legal services with empathy and expertise. A full service law firm, we support these core client groups: Individuals & Families, Entrepreneurial Businesses & Organisations and Personal/Catastrophic Injury & Medical Negligence.
We are passionate about making a difference to our people, their careers and care deeply about their experience at work. Moore Barlow aims to be recognised as the best career law firm to work for. This means that we care as much about your career as you do. So whether you join us early in your career, in one of our outstanding business support functions or are continuing an already rich career in law, you’ll find Moore Barlow a great place to further build your experience.
With numerous top-tier rankings in law, exceptional quality of work and named a Times Top 100 best law firm to work for, we have big plans. We are seeking passionate, human-focused individuals like you as we continue to grow. With over 450 dedicated professionals including 70 Partners and 272 Lawyers, Moore Barlow offers substantial opportunity for further advancement and personal development.
What we can offer
Our culture is open, diverse and inclusive and we look for likeminded individuals who recognise that it’s this individuality that allows us to be truly different to other firms. Everything we do is underpinned by the Moore Barlow Way, which is a set of values and principles to ensure consistency of experience no matter which team you work within.
As a true career firm, we seek to reward the great work our people undertake with continued personal development opportunities. We have big plans for growth, and we see that this creates extensive opportunity for our people as we move towards our long-term ambitions.
In most of our roles, we are also open to supporting hybrid, flexible working and different work patterns. What you do outside of work is as important as your time inside of work – and we want to strike the right balance for both the individual and the firm.
We also offer great benefits including 28 days’ annual leave, private medical insurance, income protection, life assurance, firmwide bonus scheme and a generous pension scheme.
If you’re seeking to join a firm that seeks to provide a personal and highly engaging place to work – we are confident that you’ll find this at Moore Barlow.
Our values
Human
first
Stronger
together
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way
Make it
happen
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